Staff rota, time & attendance — with no hardware to buy
Forget fingerprint scanners and clocking-in machines. QRAY is the fastest, most secure way to track time — GPS-verified and ready for Working Time Regulations.
Dashboard
Plan, prioritise and manage your workforce.
This week
Recent
Why you need a change
Compare the chaos of traditional methods with the modern simplicity of QRAY.
Hardware & card costs
Lost plastic cards and expensive clocking-in machines that keep breaking down.
Clock-in queues
Bottlenecks at a single device during every shift change.
Security gaps
Buddy punching and unverified clock-ins you can't prove.
Just a phone
No extra hardware. Every employee's own phone becomes a secure clock-in key.
Lightning-fast clock-in
Scanning a QR code takes less than a second.
100% verified
GPS and device verification mean only the right person can clock in.
Your time & attendance is ready in 10 minutes
No hardware to install, no waiting on IT. Getting started with QRAY takes four simple steps.
Sign up
Create a free account — no credit card required, with a 14-day free trial.
Create a QR screen
Generate a QR screen link from the admin panel. Open it on any tablet, phone, or computer — your dynamic QR code is ready instantly.
Invite your team
Send invites to your staff. Each one downloads the QRAY mobile app and signs in.
Track your reports
Live attendance, shift comparison, and automated timesheets from day one. Export to a spreadsheet or your payroll at the end of the period.
Everything you need for time & attendance
All the workforce tools you need, on one platform.
Contactless clock-in with dynamic QR
QR codes refresh every 30 seconds and can't be copied — buddy punching is gone for good.
Kiosk mode — any device is a time clock
Turn any phone, tablet or computer into a full-screen time clock. No expensive hardware to buy.
GPS verification (geofencing)
Confirm staff are inside the work-site boundary with geofencing. Fake clock-ins are impossible.
Live location tracking
See field staff on a live map during working hours. Get speed and out-of-zone alerts instantly.
Privacy-first & compliant
No fingerprints or face scans — no biometric data at all. Compliant by design (GDPR / CCPA-friendly).
Flexible shift scheduling
Drag-and-drop shift creation and assignment. Automatic conflict checks, rotations and bulk assignment.
Automated timesheets & payroll
Overtime, lateness, early-outs and absences calculated automatically. One-click monthly payroll reports.
Leave management (daily + hourly)
Annual, sick and hourly leave requests. Mobile approval, automatic balance tracking and timesheet sync.
Instant notifications
Push notifications for clock-ins, leave approvals, shift changes and alerts — for staff and managers.
Multi-location management
Manage every branch from one panel. Assign separate kiosks, rotas and manager permissions per site.
Dashboard & reporting
Live attendance stats, timesheets, overtime reports and comparisons. Export to PDF and Excel.
Mobile app (iOS + Android)
Staff clock in and request leave; managers approve and track. Free on the App Store and Google Play.
Employee records
Manage employee details, contacts, position, salary and documents in one place. A digital archive.
QRAY vs traditional time & attendance
Compare QRAY's QR + GPS approach with fingerprint, clock-card and face-recognition systems.
| Criteria | Fingerprint | Clock card | Face ID | QRAY (QR + GPS) |
|---|---|---|---|---|
| Hardware cost (10 staff) | £600-1,200 | £300-700 | £1,200-2,500 | £0 |
| GDPR / biometric risk | High | Low | Highest | None |
| Buddy punching | Possible with a mould | Easy card sharing | Possible with a photo | Technically impossible |
| Setup time | 1-3 days | 3-7 days | 3-7 days | 10 minutes |
| Hygiene | Shared-surface contact | Contactless | Contactless | Fully contactless |
| Field / remote tracking | No | No | No | GPS-verified |
| Monthly running cost | Upkeep + card printing | Card printing + upkeep | Licence + upkeep | Flat subscription |
QRAY in your day-to-day
From office to site, restaurant to warehouse — hardware-free, contactless time tracking everywhere.
Contactless kiosk clock-in — no hardware required
Track field teams on a map in real time
Clock in and out in seconds during busy shifts
Works anywhere — on site, in the field
Built for Working Time Regulations
UK employers must keep working-time records — and from April 2026, annual-leave and holiday-pay records for six years. Insufficient records can be a criminal offence. QRAY keeps them automatically.
QRAY tracks the 48-hour week, opt-outs and holiday records — ready for the April 2026 rules, GDPR-compliant by design.
48-hour week tracking
Monitor average weekly hours and written opt-outs.
Holiday records ready
Annual-leave records kept for the new six-year rule.
UK GDPR-compliant
No biometric data collected — compliant by design.
Tamper-proof
QR + GPS timestamps that can't be faked.
Export anytime
One-click export to payroll or spreadsheet.
Start today — ready tomorrow
No hardware, no contract, no upfront fees. Test QRAY with your real team on a 14-day free trial.
No credit card
14-day free trial
10-minute setup
No hardware or IT
GDPR-compliant
No biometric data
Friendly support
Email + live chat