Employee Records & Digital HR Files
Keep every employee’s details and history in one secure place — connected to their attendance, shifts, and leave.
Employee information scattered across spreadsheets, inboxes, and filing cabinets is a liability waiting to happen. QRAY keeps each person’s details and history in one secure profile — and connects it to their attendance, shifts, and leave, so the full picture is always a click away.
One Profile Per Employee
Each employee has a single record holding their personal details, role, location, start date, and pay information. Records can be imported and exported in bulk with Excel, and role-based access — down to hiding fields like salary from specific roles — means the right people find what they need quickly and nobody else can.
Connected to the Rest of QRAY
Because records live in the same system as the time clock, a profile links directly to that person’s attendance, shifts, timesheets, and leave history. When you need to review someone’s hours or time off, it is all in one place instead of three different tools.
Benefits
- One secure profile per employee
- Store personal details, role, and location
- Bulk import and export with Excel
- Searchable records with role-based access
- Linked to attendance, shifts, and leave
- Replaces scattered spreadsheets and paper
- A single source of truth for your team
- Encrypted in transit; every change logged
Frequently Asked Questions
Our team is ready to answer your questions over WhatsApp and email.
What can I store in an employee record?
Personal details, role, location, start date, and pay information — all in one secure profile.
Are records connected to attendance?
Yes. Each profile links directly to that employee’s attendance, shifts, timesheets, and leave history.
Who can see employee records?
Access is role-based and every change is logged, so only authorized managers can view the records relevant to them.
Get started with QRAY today
Your account is ready in minutes. No dedicated hardware to buy.